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Outgoing - Procedures


PROCEDURES FOR STAFF MOBILITY

PROCEDURES FOR STAFF MOBILITY
Staff is understood as all academic teaching and non-teaching staff assigned to a higher education institution, on a full-time basis.


Staff is all teachers and non-academic staff allocated to the higher education institution, in a full-time work regime.

I. ERASMUS STAFF MOBILITY FOR TEACHING:

I. ERASMUS STAFF TEACHING MOBILITY:
All ISCE/ISCE Douro academic staff are very welcome to participate in mobility under the Erasmus program. Your participation is subject to the following criteria:

All Academic Staff of ISCE/ISCE Douro are welcome to participate in this scheme of the Erasmus Program. Their participation is subject to the following criteria:

  • Staff must carry out their mobility in a program country different from the sending country and the country of residence.
  • Be employed full-time at ISCE/ISCE Douro.
  • Staff who have never completed an Erasmus mobility will have priority.
  • There must be an interinstitutional agreement in force with the host entity.
  • The minimum recommended duration for pedagogical mobility is 2 days, with teaching activity of a minimum of 8 hours of teaching.
  • The announcement of pedagogical mobility is made once per academic year.
  • The trip must take place between July 1st (of one year) and September 30th (of the following year).
  • The grant is not intended to cover the full cost of the trip.
  • The request must be made to the CCRI within the published application deadlines.
  • If an approved mobility is not carried out, this does not imply automatic selection into the next pedagogical mobility program.

  • Staff must carry out their mobility activity in a Program Country different from the country of the sending institute and country of residence.
  • Staff should be full time employees of ISCE/ISCE Douro.
  • Erasmus priority will be given to staff who have never undertaken an Erasmus Staff mobility placement.
  • An Inter-institutional Agreement with the Host University should be in place.
  • The recommended minimum duration for teaching mobility is 2 days with the associated delivery of a minimum of 8 hours of teaching.
  • The call for teaching mobility is announced once per academic year.
  • Travel must take place between 1st July and 30th September (of the following year).
  • The grant is not intended to cover the full cost of the trip.
  • The application must be made to the CCRI within the application deadlines.
  • In the event an approved mobility is not realized, this does not imply an automatic nomination for the next call for proposals for Teaching mobility.
Step 1
The CCRI communicates all information and updates regarding the Erasmus program to all Staff, through the academic coordinator of each course. Academic coordinators represent their course at international relations, programs and mobility meetings.

Step 1
CCRI communicates all information and updates regarding the Erasmus program to all academic staff through the academic coordinator of each degree. The academic coordinators represent their degree in the meetings of the international relations, programs and mobility.
Step 2
Academic staff interested in participating in teaching mobility must complete the "Teaching Mobility Funding Request Form" and present it to the academic coordinator of their course within the deadline defined by the coordinator.

Step 2
Academic staff interested in participating in a teaching mobility should fill out the “Teaching Mobility Funding Request Form” and submit it to the academic coordinator of his/her degree with a deadline the coordinator will set.
Step 3
Academic coordinators must submit a classified list of mobility applicants to the CCRI by November 30th of each academic year. All requests must be reviewed in consultation with the President of the institution, who will sign the authorization.
When classifying applications, the following criteria must be taken into account:

  • Priority should be given to applicants who have never participated in the program.

  • There is an active Interinstitutional Agreement with the host entity.
  • The added value of the trip to ISCE/ISCE Douro, as indicated on the form by the applicant.
  • The mobility calendar.

The final ranking decision must be justified in writing and signed by the President of ISCE/ISCE Douro.


Step 3

A ranked list of the applicants should be submitted by the academic coordinators, to the CCRI by the 30th October of each academic year. All applications should be examined in consultation with the institution president.
 When ranking the applications the following criteria should be taken into consideration:

  • Priority should be given to applicants who have never participated in the Program.

  • There is an active Inter-institutional Agreement with the Host Entity.

  • The added value of the trip to ISCE/ISCE Douro as stated on the form by the applicant.

  • The timing of the mobility.

The final ranking decision should be justified in writing and be signed by the President of ISCE/ISCE Douro.

Step 4
Soon after November 30th, the CCRI will allocate the funding set by the National Agency guidelines and present it for evaluation. Depending on the number of applications and according to the grant available, the CCRI will decide on the finalists for mobility and the duration of each one.

Step 4
Soon after the 30th November, CCRI will allocate funding as set by the guidelines of the National Agency and submit it for evaluation. Depending on the number of applications and according to the grant available, CCRI will decide about the finalists for mobility and about the duration of each mobility.
Step 5
Following the decision, the CCRI will inform the academic coordinators about the granting of grants to candidates. The academic coordinators will inform the nominees accordingly. Once the teaching mobility is approved, it is expected to be carried out based on the specific application submitted. However, in special cases where teaching mobility cannot be carried out, the applicant has the opportunity to request a new teaching mobility destination, provided that the funding (subsistence and travel) allocated is in line with the approved initial funding or smaller. In this case, a new application of the 'Teaching Mobility Funding Application Form' before being submitted for approval by the International Relations, Programs and Mobility Committee must be completed by the applicant and signed/approved by the President of ISCE/ISCE Douro. This must be given a precise and well-documented explanation, based on, but not limited to, the negotiations that the applicant made with the host entity, explaining the reasons why the initial attempt at teaching mobility failed.

Step 5
Following the decision, CCRI will inform the academic coordinators about the grant allocation. The academic coordinators will inform the nominees accordingly. Once teaching mobility is approved, it is expected that it will be realized based on the specific application submitted. However, in special cases where the teaching mobility cannot be realized the applicant has the opportunity to apply for a new teaching mobility destination, provided that the funding (subsistence and travel) required, will balance the funding of the initial approved destination, or it is lower. In this case, a new application of “Teaching Mobility Funding Request Form” before it is submitted for approval to the CCRI, should be completed by the applicant and signed/approved by the President of the ISCE/ISCE Douro. An accurate and well documented explanation should be given, based, but not limited, to the negotiations the applicant has made with the host Entity, as to why the initial attempt for teaching mobility has failed.
Step 6
Approved nominees are informed in writing by the CCRI in detail about the procedure they must follow before, during and after the mobility. Each document required by the program is explained in detail.

Step 6
The approved nominees are informed in writing by CCRI in detail about the procedure they should follow before, during and after mobility. Each document required by the Program is explained thoroughly.
Step 7
The completed Staff mobility agreement must be submitted to the CCRI two weeks before the mobility start date, accompanied by a detailed teaching program. Both documents must be authorized by the President of ISCE/ISCE Douro.

Step 7
The completed staff teaching mobility agreement, together with a detailed teaching program, must be submitted to the CCRI two weeks before the starting date of the mobility. Both documents should be authorized by the President of ISCE/ISCE Douro.
Step 8
As soon as the staff teaching mobility agreement is signed by all parties, the mobility concession agreement will be concluded by the applicant and ISCE/ISCE Douro.

Step 8
Once the staff teaching mobility agreement is signed by all parties, the mobility grant agreement will be signed by the applicant and ISCE/ISCE Douro.
Step 9
Within 30 days following the signing of the mobility concession agreement by both parties and at the latest on the start date of the mobility period, the first pre-financing payment will be made, representing 50% of the total grant amount. . The presentation of all documents required by the program will be considered as a request for payment of financial support. All documents must be submitted within one week of travel.

Step 9
Within 30 calendar days following the signing of the mobility grant agreement by both parties and no later than the start date of the mobility period, the first pre-financing payment representing the 50% of the total grant amount will be made. The submission of all documents required by the program shall be considered as a request for the payment of the balance of the financial support. All documents must be submitted within a week after the trip.
II. ERASMUS STAFF MOBILITY FOR TRAINING

II. ERASMUS STAFF TRAINING MOBILITY

All ISCE/ISCE Douro academic staff are very welcome to participate in mobility under the Erasmus program. Your participation is subject to the following criteria:

  • Staff must carry out their mobility in a program country different from the sending country and the country of residence.
  • Be employed full-time at ISCE/ISCE Douro.
  • Staff who have never completed an Erasmus mobility will have priority.
  • There must be an interinstitutional agreement in force with the host entity, but it is not mandatory.
  • The recommended minimum duration of training mobility is 2 days (excluding travel time), with a full daily training schedule.
  • Training can be in the form of a work context, observation, attendance at workshops or courses.
  • Attendance at conferences will not be funded.
  • The announcement of training mobility is made once per academic year.
  • The trip must take place by September 30th.
  • The grant is not intended to cover the full cost of the trip.
  • The request must be made to the CCRI within the published application deadlines.
  • If an approved mobility is not carried out, this does not imply automatic selection into the next pedagogical mobility program.

All Academic Staff of ISCE/ISCE Douro are welcome to participate in this scheme of the Erasmus Program. Their participation is subject to the following criteria:

  • Staff must carry out their mobility activity in a Program Country different from the country of the sending institute and country of residence.
  • Staff should be full time employees of ISCE/ISCE Douro.
  • Erasmus priority will be given to staff who have never undertaken an Erasmus Staff mobility placement.
  • An Inter-institutional Agreement with the Host University should be in place, but it is not mandatory.
  • The recommended minimum duration of staff mobility training is 2 days (excluding travel time) with each day having a full schedule of training.
  • Training may be in the form of job shadowing, observation, attendance of workshops or courses.
  • Attendance of conferences will not be funded.
  • The call for training mobility is announced once per academic year.
  • Travel must take place until 30th September.
  • The grant is not intended to cover the full cost of the trip.
  • The application must be made to the CCRI within the application deadlines.
  • In the event an approved mobility is not realized, this does not imply an automatic nomination for the next call for proposals for Teaching mobility.
Step 1
The CCRI communicates all information and updates regarding the Erasmus program to all Staff.

Step 1
CCRI communicates all information and updates regarding the Erasmus program to all academic staff.
Step 2
Academic staff interested in participating in training mobility must complete the "Mobility Funding Request Form" and submit it to the CCRI within the defined deadline. All forms submitted must be signed/approved by the director of the applicant's department.

Step 2
Academic staff interested in participating in a teaching mobility should fill in the “Training Mobility Funding Request Form” and submit it to the CCRI with a deadline will be set. All forms submitted should be signed/approved by the director of the applicant's department.
Step 3

Depending on the number of applications and according to the grant available, the CCRI will decide on those selected for mobility and the duration for which each mobility will be financed. Priority will be given.

  • For candidates who have never participated in the program:
  • The added value of the trip to ISCE/ISCE Douro, as indicated on the form by the applicant.
  • The mobility calendar.

Step 3

Depending on the number of applications and according to the grant available, CCRI will decide about the finalists for mobility and about the duration each mobility will be funded for. Priority will be given:

  • To applicants who have never participated in the Program.
  • The added value of the trip to ISCE/ISCE Douro as stated on the form by the applicant.
  • The timing of the mobility.
Step 4
Successful candidates are informed in writing by the CCRI, informing in detail about the procedure they must follow before, during and after the mobility. Each document required by the program is explained in detail.

Step 4
The approved candidates are informed in writing by CCRI in detail about the procedure they should follow before, during and after mobility. Each document required by the Program is explained thoroughly.
Step 5
The completed Staff mobility agreement must be submitted to the CCRI two weeks before the mobility start date, accompanied by a detailed training program. Both documents must be authorized by the President of ISCE/ISCE Douro.

Step 5
The completed staff training mobility agreement, together with a detailed training program, must be submitted to the CCRI two weeks before the starting date of the mobility. Both documents should be authorized by the President of ISCE/ISCE Douro.
Step 6
The selected candidate must report the situation to their direct superior.

Step 6
The approved applicant should report to his/her direct superior.
Step 7
As soon as the staff teaching mobility agreement is signed by all parties, the mobility concession agreement will be concluded by the applicant and ISCE/ISCE Douro.

Step 7
Once the staff teaching mobility agreement is signed by all parties, the mobility grant agreement will be signed by the applicant and ISCE/ISCE Douro.
Step 8
Within 30 days following the signing of the mobility concession agreement by both parties and at the latest on the start date of the mobility period, the first pre-financing payment will be made, representing 50% of the total grant amount. . The presentation of all documents required by the program will be considered as a request for payment of financial support. All documents must be submitted within one week of travel.

Step 8
Within 30 calendar days following the signing of the mobility grant agreement by both parties and no later than the start date of the mobility period, the first pre-financing payment representing the 50% of the total grant amount will be made. The submission of all documents required by the program shall be considered as a request for the payment of the balance of the financial support. All documents must be submitted within a week after the trip.

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